Reference No. TPB PR-132 / 2010

The Tourism Promotions Board (TPB) thru the Bids & Awards Committee (BAC) invites suppliers to bid for the hereunder project:

Bids received in excess of the ABC shall be automatically rejected at the bid opening.

Interested bidders should be registered under the Philippine Government Electronic Procurement System (PhilGEPS).

Bidding will be conducted through open competitive bidding procedures using non-discretionary "pass/fail" criteria as specified in the Implementing Rules and Regulations of Republic Act 9184, otherwise known as the "Government Procurement Reform Act." As such, non-submission of any of the eligibility requirements will result in the disqualification of prospective bidders.

Only bids from bidders who pass the eligibility check will be opened. The evaluation procedure to be adopted shall be Quality-Based Evaluation (QBE).

All particulars relative to this bidding shall be governed by the pertinent provisions of Republic Act No. 9184 and its implementing Rules and Regulations.

	Activities	Date/Time
1.	Submission of Eligibility Requirements	Until 8:00 A.M. October 22, 2010 TPB, Administrative Dept. 4/F Legaspi Towers 300 Roxas Boulevard, Manila
2.	Checking of Eligibility Requirements / Eligibility Check and Short Listing	October 22, 2010 (9:00 A.M. - 11:00 A.M.) TPB Boardroom 4/F Legaspi Towers 300 Roxas Boulevard, Manila
3.	Results of Shortlisting of Eligible Bidders	October 22, 2010 (3:00 P.M.) TPB, Administrative Dept. 4/F Legaspi Towers 300 Roxas Boulevard, Manila
4.	Submission of Bids	Until 8:00 A.M., October 26, 2010 TPB, Administrative Dept. 4/F Legaspi Towers 300 Roxas Boulevard, Manila
5.	Opening of Bids	October 26, 2010 (9:00 A.M. - 11:00 A.M.) TPB Boardroom 4/F Legaspi Towers 300 Roxas Boulevard, Manila

Complete sets of Bid Documents may be obtained at the BAC Secretariat c/o Diana Sarmiento, Administrative Department, PCVC, 4th Floor Legaspi Towers 300 Roxas Boulevard, Manila (tel. nos. 525-9318 loc. 215/208).

Submission of Eligibility Requirements and Bids shall be submitted in sealed envelopes addressed to the BAC Chairperson, to be submitted at the above address.

All Bids must be accompanied by a Bid Security in any of the following forms a) Cash, Cashier's/ Manager's Check, b) Surety Bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security;

Eligibility requirements and bids presented after the deadline of submission shall no longer be accepted by the BAC,

The Tourism Promotions Board reserves the right to reject any or all bids, declare a failure of Bidding at any time prior to the contract award, or not to award the contract, without thereby incurring any liability, and make no assurance that a contract shall be entered into as a result of the bidding. Likewise, the TPB may waive any minor defect therein and accept the offer most advantageous to the government. Further, the PCVC assumes no responsibility whatsoever to compensate or indemnify bidders for any expenses incurred in the preparation of the bid.

(Sgd) MA. EDITHA A. PAGDANGANAN
Bids and Awards Committee

Date of Posting:
(Phil-GEPS website): October 15-22, 2010
(TPB website): October 15-22, 2010
(TPB Bulletin Board: October 125-22, 2010

I. Philippine Presentation:

Launch of the new Department of Tourism 2010 Philippine Brand Campaign.

1. Date	:	November 4, 2010
2. Time	:	7:00 p.m.
3. Venue	:	Oceana Event Place, San Miguel by the Bay, SM Mall of Asia
4. Invitees	:	Government Officials and members of the Travel Trade Sector (Hoteliers, Airline Representatives, Restaurant Operators etc.) plus Media Practitioners
5. Program Sequence	:	Welcome Reception - Opening of Program - Welcome Message - 3D Animation of the Philippine Brand Campaign (1 minute) - Opening Fireworks (1 minute) - Unveiling of Brand/logo - Cocktails with 30 minute entertainment/production number - Farewell Reception

II. Technical Requirements:

1.	Must be Filipino owned, operated and legally registered Animation Company under Philippine laws;
2.	Must have minimum of 5 years commercial experience in the field of 3D Animation Technology;
3.	Must have received top awards/recognition in this field/Industry;
4.	Must be able to propose a highly unique, creative concept for the logo adaptation into 3D;
5.	Must have a new breed of architect-product-animators adept with the latest tools on 3D visualization/simulation and architectural animation and product design specialists;
6.	Must own latest models of animation equipment/production facility to ensure optimum 3D visuals;
7.	Must have serviced a wide range of clients and top ranking Corporations and Companies both locally and globally;
8.	Must submit Company Profile;
9.	Must submit list of foreign and local clientele serviced and awards received;
10.	Must submit International Certification of exclusivity of software and or hardware used

III. Scope of Services:

Provide and oversee the production/operation of the following:

a.	1 minute 3D Animation of the new DOT Philippine Brand Campaign with special effects and high definition. With the following inclusions: - 3D images into the 3D animation - 3D conversion and post production of each image - compositing the image into the animation
b.	High power LCD Projectors used to display the 3D images on screen - 3 units - minimum 12,000 lumens
c.	High reflectivity silver screen - 3 units - No white matte screens allowed - size: 12 ft by 12 ft - minimum 20-gain (20x brightness compared to conventional matte white screen - certified 1000:1 contrast ratio - certified 9-million-pixel resolution
d.	3D Eye-glasses (300 pcs.) - high impact plastic frames - 0.5 diopter (to ensure reds focus at the same points as the blues - optical grade acrylic plastic lenses - high quality cyan filter for skin tones - high quality red filter for 400%sharper reds

For inquiries on the Terms of Reference (TOR), please contact MS. ROSVI C. GAETOS at Telephone numbers 525-6635 & 525-9318 loc. 256.

a. ELIGIBILITY DOCUMENTS

Class "A" DOCUMENTS
	Department of Trade and Industry (DTI) business name registration or SEC Registration Certificate.
	Valid and current Mayor's permit/municipal license.
	Statement of ongoing and similar completed government and private contracts for the past five (5) years, including contracts awarded but not yet started.
	Audited Financial Statements, stamped "received" by the BIR or its duly accredited and authorized institutions, for the immediately preceeding calendar year, showing among others the total assets and liabilities.
	Duly signed computation of NFCC or a commitment from a licensed bank to extend to him a credit line if awarded the contract or a Cash deposit certificate.

Class "B" DOCUMENTS
	Duly signed valid Joint Venture Agreement, if applicable
	PhilGEPS Certificate of Registration

b. TECHNICAL DOCUMENTS

	Bid Security in the prescribed form, amount, validity period
	Omnibus Sworn Statement

NOTE: All documents shall be current and updated and any missing document in the above-mentioned checklist is a ground for outright rejection of the bid. All pages of the documents shall be signed/initialed by the owner or by his authorized representative. Prospective bidders should submit one (1) original copy/certified true copy and one (1) copy of the eligibility documents. Please follow the arrangement in the above-mentioned checklist when placed in the Eligibility Envelope.